To be productive means efficiency in performing faster and doing more with less. Focusing on three important segments of your life, mainly your time, space, and mindset can change how you work and ultimately help you get the most out of your day. Especially with today’s work pressure, staying organized is vital for sanity. Here are ten tips to help you stay organized.
Pick the three most important tasks that will give you the highest return for the day, and spend most of your time and effort on these tasks. Focus on these tasks during the former half of the morning when you are most alert, and prioritize other tasks for the latter half. This way, you stay on schedule and prevent yourself from getting burnt out.
Developed in the 90s by Francisco Cirillo, the Pomodoro method works on the principle of creating a to-do list of all your jobs for the day. Set a timer and work on a single task for 25 minutes without a break until 25 minutes is up. Give yourself a 5-minute break, after which you repeat the cycle till you have completed four Pomodoro’s. Subsequently, you earn a more extended break of 15 to 20 minutes.
You know that person who magically remembers everyone’s birthdays and remembers to pick up the dry cleaning all the time? It isn’t magic, nor is it a fabulous long-term memory. They are perhaps the biggest note-takers and put pen to paper whenever there is a task at hand. Moreover, research has proven that you remember more when you make notes using a pen and paper as compared to using digital devices. It’s time we went old school, what say?
Who are we kidding? All of us need this little piece of advice. The longer we put off doing a task, the more stressful and demanding it becomes in the future. As an experiment, think of a task at hand and what it entails, and its deadline. If you have the time and resources to complete it, it’s better to tick it off your checklist as soon as possible.
None of us like working in an untidy environment. If you aim to stay organized, it is essential to find the time to organize your belongings. Look at your planner and make the time to unclutter your living or work environment during your free time.
Moreover, it is a beneficial being a minimalist. Ensuring that you keep only what you use helps in a hue way to unclutter. Make the time to organize your cupboard, book racks, dressers, and give away the stuff you no longer use. This way, you actually use all the things you own instead of half of it collecting dust.
You can always donate your old but usable items to the poor or donate them to a local thrift store or sell them on Craigslist or eBay if you want to earn some extra bucks. Worst case scenario, set up a garage sale. Those always seem to do the trick.
A less obvious choice in our top ten list – making the bed. It should be among the first tasks we perform in the morning. Making the bed should become a ritualistic practice at home as it sets an organized mood for the rest of the day and the room looks better. Moreover, you should use the mornings to focus on yourself, like grabbing a healthy breakfast, moving and stretching your body, and mentally planning your day.
Ah, multitasking! How much we hate it. Luckily for us, research has indicated that we should stop multitasking as much as possible. Finishing one task before hopping on to the next helps us be less stressed and indirectly helps us get more done. It may feel like you’ve saved a few minutes, but it’s the satisfaction of getting your job done that counts.
Tasks that do not necessarily need you to work on should either be delegated to someone or be automated through some tool/ process. However, make sure to communicate your requirements clearly to the trusted individual to save time. Also, make sure to provide feedback once the output has been received.
The Covid 19 pandemic has undoubtedly made our lives crazier. Still, it has unquestionably blessed us with the gift of working from home. Apart from the obvious advantages of a reduced time to commute, shorter lunch breaks, and lesser sick leaves, work from home helps employees improve their concentration without the interruptions of office space.
Check your calendar and do a self-reflection of your workflow. Are Mondays and Tuesdays manic and Thursdays relatively stable? Or do you have a relaxed Wednesday and scurry to tie loose ends on a Saturday night? Learn to spread your work out accordingly, and soon you will find that the late-nighters and all-nighters have seized altogether.
Being organized sometimes feels impossible, but the smallest steps make the most significant difference most of the time. Stick with the tips mentioned above and let us know if they have helped you.
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